Marlin ISD

ACTION REPORT

Regularly Scheduled School Board Meeting

May 20, 2003

• Board workshop was called to order by President, Lowanda Washington at 6:07 PM.
• Roll call: All present with the exception of Mr. David Lawson.

BUDGET WORKSHOP - Kim Margoitta, Business Manager, informed the Board that we received new numbers from the tax office. Raising the tax rate for 2003-04 was discussed. Handouts regarding budget were given to the Board and reviewed. Questions were asked by the Board members. Another budget workshop will be scheduled the second week of June.

ADJOURNED - President Washington adjourned the meeting at 6:47 PM.

CALL TO ORDER:

• The regularly scheduled board meeting for May was called to order by President, Lowanda Washington at 7:01 PM.
• Invocation was given by Mr. Roger Nutt.
• Pledge of Allegiance was led by Mr. roger Nutt.
• Roll Call - All Board trustees present with the exception of Mr. David Lawson.
• Presentation of Appreciation - Mrs. Rose Morin was not able to attend the meeting due to other obligations. Superintendent Hopkins publicly thanked Mrs. Morin for her six years of service on the Board.
• Public Comments - Judge Whitfield, Field Specialist with McLennan County Collaborative Abstinence Project (McCap) shared some information about the organization and what they can offer to our schools and community.

AGENDA ITEMS:

• Bill (s) from The Chicken Place - Motion by Mr. Roger Nutt, seconded by Mrs. Byrleen Terry, to approve the bills from The Chicken Place. Voting for: Mr. Roger Nutt, Mrs. Byrleen Terry, Mr. Terry Douglas, Ms. Lowanda Washington and Ms. Sonja Washington. Mr. Danny Vickers abstained from voting. The motion passed.

• Consent Agenda - Motion by Mr. Danny Vickers, seconded by Mrs. Byrleen terry, to approve the consent agenda as presented. The motion carried unanimously. Consent agenda items: agenda, minutes of the April 15 and May 13, 2003 meetings and other bills.

• Accept Proposal for Auditors - Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to accept proposal from Hudson Anderson & Associates for the Annual Financial Audit, Annual Agreed Upon Procedures for State Compensatory Education Report and Annual Dropout Records Report for a one year term. The motion carried unanimously.

• Accept Bid for School Depository - Motion by Mr. Roger Nutt, seconded by Mrs. Byrleen Terry, to reject both bids received and re-bid in the interest of saving the district money. The motion carried unanimously.

• MISD Administrative Procedures for DLEIC - Motion by Mr. Danny Vickers, seconded by Ms. Sonja Washington, to approve the Administrative Procedures for the District Level Education Improvement Committee (DLEIC) as presented. The motion carried unanimously.

• MISD Staff Development Calendar for 2003-04 - Superintendent Hopkins reviewed the Staff Development Calendar for 2003-04 with the Board. Motion by Mr. Roger Nutt, seconded by Ms. Sonja Washington, to approve the Staff Development Calendar for 2003-04 as presented. The motion carried unanimously.

• Approve Shared Services Agreement for Joint Disciplinary Alternative Education Program - Motion by Mr. Danny Vickers, seconded by Mrs. Byrleen Terry, to approve the Shared Services Agreement for Joint Disciplinary Alternative Education Program as presented. The motion carried unanimously.

• Interlocal Participation Agreement with TASB for Workers' Comp Self-Ins. Fund - Motion by Mrs. Byrleen Terry, seconded by Ms. Sonja Washington, to approve renewal of Interlocal Participation Agreement with TASB for Workers' Compensation Self-Insurance Fund for 2003-04. The motion carried unanimously.

• Tax Resale Deed - Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to accept the bid of $100 from Stella Butler for Tract 1: Lot 22 W.T. Price Addition as described in Volume 273, Page 819, Deed Records of Falls County, Texas and Tract 2: Lot 20, Block 2, W.T. Price Addition as described in Volume 253, Page 136, Deed Records of Falls County, Texas. The motion carried unanimously.

• Resolution Against Vouchers - Motion by Mrs. Byrleen Terry, seconded by Mr. Danny Vickers, to approve the Resolution Against Vouchers as presented. The motion carried unanimously.

• Cops In School Grant - Motion by Mr. Roger Nutt, seconded by Mrs. Byrleen Terry, to approve the COPS in Schools Grant as presented. The motion carried unanimously.

• Increase Salary Factor - Personnel Secretary - Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to approve salary factor increase to .5 for personnel secretary. The motion carried unanimously.

• Job Description for Asst. Supt. for School Improvement - Motion by Mrs. Byrleen Terry, seconded by Mr. Roger Nutt, to approve the job description for Assistant Superintendent for School Improvement as presented. The motion carried unanimously.

• Salary Factor for Assistant Superintendent for School Improvement - Motion by Mrs. Byrleen Terry, seconded by Mr. Danny Vickers, to approve the salary factor of 1.55 for the Assistant Superintendent for School Improvement. The motion carried unanimously.

• In-district Travel Allowance for Ass. Supts. - Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to approve in-district travel allowance of $250.00 a month to Assistant Superintendents. The motion carried unanimously.

• Salary Factor For Secretary to Asst. Supt. - Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to approve salary factor of .65 for secretary to Assistant Superintendents. Voting for: Mr. Danny Vickers, Mr. Roger Nutt and Mr. Terry Douglas. Voting against: Ms. Lowanda Washington, Mrs. Byrleen Terry. There was some question on how Ms. Sonja Washington voted. Ms Sonja Washington stated she did not hear the President as k for "those against". Board member Roger Nutt suggested to call for a new vote. President Washington called for a new vote. Voting for: Mr. Danny Vickers, Mr. Roger Nutt and Mr. Terry Douglas. Voting against: Ms. Lowanda Washington, Mrs. Byrleen Terry and Ms. Sonja Washington. The motion failed.

• Appoint Board Committee to Recommend Performance Incentives for Administrative Personnel - Motion by Mr. Roger Nutt, seconded by Ms Sonja Washington, move to appoint a committee to recommend performance incentives for administrative personnel and appoint the entire Board as the committee. The motion carried unanimously.
• Act on Sodixho Contract - Motion by Mr. Danny Vickers, seconded by Ms. Sonja Washington, to terminate the contract between Marlin ISD and Sodexho Marriott with a 60 day written notice. The motion carried unanimously.
• Superintendent's Report 0 Superintendent Hopkins reported the following to the Board: 1) Legislative Update; 2) Agenda Format; 3) TEKS/TAKS.

RESULTS OF CLOSED SESSION:

• Employ Asst. Supt. of Business & Operations - Motion by Mr. Danny Vickers, seconded by Mrs. Byrleen Terry, to approve recommendation to employ Dale Bohannon for the position of Assistant Superintendent of Business & Operations. Employ on a daily rate for the month of June and extend a probationary contract from July 1, 2003-June 30, 2004. The motion carried unanimously.
• Employ Asst. Supt. for School Improvement - Motion by Mr. Danny Vickers, seconded by Ms. Sonja Washington, to approve the transfer of JoAnn Garrison to the position of Assistant Superintendent for School Improvement. Pay a daily rate for the month of June and extend a contract from July 1, 2003 - June 30, 2005. The motion carried unanimously.
• Employ Alternative Schools Principal - Motion by Mr. Roger Nutt, seconded by Ms. Sonja Washington, to approve recommendation and employ Marilyn Martin as Alternative Schools Principal. The motion carried unanimously.
• Renewal of Contract Personnel for 2003-2004 - Motion by Mrs. Byrleen Terry, seconded by Mr. Roger Nutt, to approve recommendation for renewal of contracts to Kevin Morton-elementary PE/Coach and Joy Hayes-5th grade teacher. The motion carried unanimously.
• Personnel Employment - Motion by Mr. Danny Vickers, seconded by Mrs. Byrleen Terry, to employ the following personnel for the 2003-04 school year. Teri Gathings-kindergarten; Kelly Holland-second grade teacher; Michael Killday-third grade teacher; Teri Kirby-language arts, middle school; Rebecca Griffin-biology; William "Rusty" Nail - health/PE/Coach; Carol Rodgers-English/Drama, high school; Kent Stevens-second grade teacher; Shirley Wilson-AEP teacher; Barry Morgan-AEP teacher; Mary Rainey-AEP teacher. The motion carried unanimously.
• Personnel Resignations - Motion by Mrs. Byrleen Terry, seconded by Ms. Sonja Washington, to accept resignations from Karen Bishop, Joel Taylor, Ellyn Vincent and Laura Oates. The motion carried unanimously.

BOARD COMMENTS:

• Byrleen Terry - Welcomed Jo Ann and Dale Bohannon to their new positions.
• Sonja Washington - No comment.
• Terry Douglas - Thanked the people for attending and their presentations.
• Danny Vickers - Know that it is tough now, but the district is heading in the right direction. Enjoyed serving on the Board with Rose Morin.
• Roger Nutt - Enjoyed serving on the Board with Rose Morin.
• Lowanda Washington - Welcomed Dale Bohannon. Thanked everyone for their hard work.

ADJOURNED:

• President Washington adjourned the meeting at 8:50 PM.

Marlin ISD
Created August 26, 1997 -- last revision May, 2003
Please mail comments or suggestions to: tsimpson@marlinisd.org

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