Marlin ISD

ACTION REPORT

MINUTES
MEETING OF THE BOARD OF TRUSTEES
MARLIN INDEPENDENT SCHOOL DISTRICT
Administration Building - 7:00 P.M.

October 21, 2003

CALL TO ORDER
1. The meeting was called to order by President, Lowanda Washington, at 7:04 P.M.
2. Invocation was given by Roger Nutt.
3. Pledge of Allegiance was by Tyler Briscoe, Joseph Harris. Deandria Judie, Shakeria Kelly, Penny McCollaum, Jose Salazar, Felicia Simpson, Nora Smith and Jonathan Spann, Middle School Special Olympics students. Mrs. Jo Ann Garrison thanked Mrs. Laura Oates, Ms. Barbara Henson and Mr. Russell Hefelfinger who work with these students.
4. Roll call: Ms. Lowanda Washington, Mr. Roger Nutt, Mrs. Byrleen Terry, Mr. Terry Douglas, Mr. David Lawson, Mr. Danny Vickers and Ms. Sonja Washington.
5. Public comments/audience participation: None

Consent Mrs. Kim Margoitta, Business Manager, informed the Board that some adjustments were
Agenda made to the financial report regarding federal funds. Motion by Mr. Roger Nutt,
seconded by Mr. Terry Douglas, to approve the consent agenda as presented. The motion
carried unanimously. Consent agenda items: minutes of the September 16, 2003 meeting
and monthly financial report.

Budget Motion by Mr. Danny Vickers, seconded by Mr. David Lawson, to approve the budget
Amendments amendments as presented. The motion carried unanimously. (a copy of the amendments
is attached to the minutes)

Due to Mr. Frank Steel not present at the meeting at this time the Board proceeded to item #10 and #11 on the agenda. Those being #10 Agreement between MISD and Alamo Heights ISD for WADA sale and #11 Agreement between MISD and Lake Travis ISD for WADA sale.

WADA Sale Motion by Mr. Roger Nutt, seconded by Mr. Terry Douglas, to approve the contract
with Alamo between Marlin ISD and Alamo Heights ISD, Education Service 20 and JJAEP for the
Heights sale of WADA for the 2003-04 school year. The motion carried unanimously.
ISD

WADA Sale Motion by Mr. Danny Vickers, seconded by Ms. Sonja Washington, to approve the
with Lake contract between Marlin ISD and Lake Travis ISD for the sale of WADA for the 2003-04
Travis ISD school year. The motion carried unanimously.

Mr. Frank Steele arrived - went to item #8 and #9 on the agenda.

2002-03 Mr. Frank Steel with Hudson Anderson & Associates, reviewed the 2002-03 audit with
Audit the Board. Mr. Steele commended the district on the fund balance turnaround. Questions
were asked by the Board members. Motion by Mrs. Byrleen Terry, seconded by Ms.
Sonja Washington, to approve the 2002-03 audit as presented. The motion carried
unanimously.

Reserve Motion by Mr. Danny Vickers, seconded by Mr. David Lawson, to approve to reserve
$1,400,000 $1,400,000 of fund balance for future capital projects. The motion carried unanimously.
of Fund
Balance

MINUTES CONT'D.
October 21, 2003

2003-04 Motion by Mr. Roger Nutt, seconded by Mrs. Byrleen Terry, to accept the 2003-04
LPAC LPAC committee as follows: Deana Fink-Coordinator; Guadalupe Lopez-ESL teacher;
Casey Wallace-ESL teacher; Ofelia Ocampo-parent representative, Tom Cannon, Rusty
Nail, Thelma Velasquez and Janice Muse. The motion carried unanimously. Mrs. Fink
and the committee was commended for their hard work.

Publish Motion by Mrs. Byrleen Terry, seconded by Mr. David Lawson, to approve to publish for
Proposals proposals for two vent-a-hoods for snack bar and kitchen at high school. The motion
for Vent-a- carried unanimously.
Hoods at
HS

Proposal Motion by Mr. David Lawson, seconded by Mr. Terry Douglas, to accept the proposal
for Fuel from Evans Oil Company for fuel and oil. The motion carried unanimously. The
& Oil proposal is as follows:
Diesel +9 cents over cost
Unleaded gasoline +9 cents over cost
Oil: 6/1 Antifreeze $ 23.95
55/1Ursa SPISW40 249.95
55/1Ursa SP30 243.95
60/14 Starplex 2 87.00
120/1 Starplex 2 149.95

Proposal Motion by Mr. David Lawson, seconded by Mr. Roger Nutt, to accept the proposal from
for Two National Bus Sales from Tulsa, Oklahoma for two reconditioned buses. The motion
Used Buses carried unanimously. Description of each bus is as follows:
. 1997 (96) chassis) IHC Thomas, 72 passenger Conventional, DT446 diesel
engine, automatic transmission, air brakes, 60,000 mile range - $29,900.00.
Tinted windows and white roof is being added.
. 2000 IHC Carpenter, 66 passenger, DT466 Diesel, automatic transmission, air
brakes, 60-70,000 mile range - $39,900.00. Air conditioning, tinted windows
and white roof is being added.
**Includes a $10,000 cash voucher redeemable in 36 months on each bus.

Proposal Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to accept the proposal of
for Two-way $16,975 from Wear Radio for two-way radios for the buses. The motion carried
Radios for unanimously. (a copy of the proposal is attached to the minutes)
Buses

Proposal Motion by Mr. Danny Vickers, seconded by Mrs. Byrleen Terry, to award the proposal to
Grounds & Lawn Tech for grounds and athletic fields maintenance in the amount of $49,848
Athletic annually. The motion carried unanimously. (a copy of the proposal is attached to the
Fields minutes)
Maintenance

Payroll Motion by Mrs. Byrleen Terry, seconded by Mr. David Lawson, to change the current
Procedure payroll procedure to one monthly payroll for hourly employees starting November 14, 2003 and one monthly payroll for all employees starting July 25, 2004. The motion carried unanimously.

MINUTES CONT'D.
October 21, 2003

Tax Resale Motion by Mr. Danny Vickers, seconded by Mr. David Lawson, to accept bid of $500
Deed- from LaToya Hopkins for Lot 8, Block 2, Emerson & Reeves Addition as described in
#30-746-T Volume 338, Page 281, Deed Records of Falls County, Texas, Suit #30,746-T and accept
& 34-071-T bid of $800 from David Lewis for Lots 13, 14, 15, 16 and 17, Block 10, Sunrise Addition, City of Marlin, Falls County, Texas according to map or plat thereof, recorded in Volume 117, Page 254, Deed Records of Falls County, Texas, Suit #34-071-T. The motion carried unanimously.

Asst. Supt. Mrs. Jo Ann Garrison, Assistant Superintendent for School Improvement, gave an update
for School to the Board. She stated she is excited about what is going on at the elementary school.
Improvement

Supt. Mrs. Michelle Wellhelm, Intervention Team Specialist, gave her monthly report to the
Report Board and stated she is well pleased. Questions were asked by the Board.

Asst. Supt. Mr. Dale Bohannon, Assistant Superintendent of Business & Operations, reported to the
of Business Board on the Facilities Committee. He informed them that the committee is discussing a
& Operations five year plan. They will meet again on November 18 at 5:30 p.m.

High School Mr. Bill Almond, High School Principal, reported to the Board on the following: 1)referrals down significantly; 2)warning bell; 3)college fair day; 4)plans for Benchmark TAKS testing; 5)last year's graduates and 6)band performance at UIL band conference.

Board Roger Nutt Glad to hear and see positive things happening. Hats off to the
Comments Superintendent Hopkins for the great fund balance turnaround.
Danny Vickers Dittoed Mr. Nutt's comments. Band students appreciated the
breakfast served to them before going to UIL contest.
Terry Douglas Good to hear positive things at elementary school
Sonja Washington None
Byrleen Terry It was great meeting.
David Lawson It was an excellent meeting and good to see Mrs. Wellhelm
shaking her head "yes" and smiling at the positive things
happening.
Lowanda Washington Read a "Thank You" card from Rhonda Heilhecker for the
thoughtfulness during her illness. Welcomed Terry Douglas
back. Thanked finance department for their hard work. Stated
some concerns. Thanked everyone for their hard work.

Adjourned President Washington adjourned the meeting at 8:50 P.M.

____________________________________________
President, Board of Education

Marlin ISD
Created August 26, 1997 -- last revision October, 2003
Please mail comments or suggestions to: tsimpson@marlinisd.org

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