MINUTES

MEETING OF THE BOARD OF TRUSTEES

MARLIN INDEPENDENT SCHOOL DISTRICT

MARLIN MIDDLE SCHOOL LIBRARY

AUGUST 17, 2010  6:00 P.M.

Call to Order - Board President, Lowanda Sias called the meeting to order at 6:02 p.m.  Moment of silence was observed. Board Vice President, Roger Nutt led those present in the pledge to the American Flag and the Texas Flag.

Roll Call - Roger Nutt, Lisa Silvas, Tania Baker, Sonja Washington, Lowanda Sias, David Lawson and Steve Johnson. A quorum was established for the meeting.

Public Comments - Brandie Wallace addressed the board expressing her comments and concerns about replacing the current middle school cheerleader sponsor. On behalf of the cheerleaders and their parents, she requested the District and trustees reconsider replacing the sponsor for this school year. 

Discussion Items -

Update on Softball Field Lights - Dr. Casey informed the trustees of the inspection of the light poles at the softball field by Derrick Johnson of Kleinfelder Engineering. As a result of his inspection, he found the concrete and steel bases for the poles were installed in a non-professional manner. His inspection found only one pole to be cracked. Quotes for replacement of new poles are being requested by the District. Vince Margoitta, Maintenance Director is communicating with Mr. Johnson to provide more information to the District concerning the replacement issue. It was decided that access to the softball field be denied to all individuals until further notice. The community would be allowed on the baseball field.

Lawn Care for the District  - Advice from the District�s attorney has been provided on the notification process to Lawn Tech. They have been informed by certified mail that the District will be seeking lawn care services from other companies. As a concern for the safety of our students and staff, the District has hired another company to provide immediate services.

Consent Agenda - Motion made by Steve Johnson, seconded by Tania Baker to approve Minutes of the Regular Meeting held July 20, 2010 at 6:00 p.m., Minutes of the Special Called Meeting held July 30, 2010 at 12:00 p.m. and Monthly Financial Report. Motion carried unanimously.

Budget Amendment - Motion made by Sonja Washington, seconded by David Lawson to approve the Budget Amendment to amend budget to appropriate funds in the correct function for the fire alarm system at the elementary school and middle school. Motion carried unanimously.

2010-2011 Student Athletic Handbook - Motion made by Steve Johnson, seconded by Lisa Silvas to approve the 2010-2011 Student Athletic Handbook. Motion carried unanimously.

Date, Time and Place for Public Meeting to Discuss Budget and Tax Rate - Motion made by Roger Nutt, seconded by David Lawson to  set September 21, 2010 at 6:00 p.m. in the Marlin Middle School Library as the date, time, and location for the public meeting to discuss budget and tax rate. Motion carried unanimously. 

Publish Public Meeting Notice - Motion made by Roger Nutt, seconded by David Lawson to publish in the local media a Public Meeting Notice to discuss Budget and Proposed Tax Rate. Motion carried unanimously.

Adjunct Faculty Members - Motion made by David Lawson, seconded by Steve Johnson to recognize Pasquale Swanner and Rosondra Hartsfield, County Extension Agents as Adjunct Faculty Members for the 2010-2011 school year. Motion carried unanimously.

Resolution Extracurricular Status of 4-H Organization - Motion made by David Lawson, seconded by Steve Johnson recognizing the Falls County 4-H Organization as approved for recognition and eligible for extracurricular status under 19 Texas Administrative Code, Chapter 76.1 pertaining to extracurricular activities. Motion carried unanimously.

Review Decision To Reduce the Number of Cell Phones to District Employees - Motion made by David Lawson, seconded by Roger Nutt to issue 27 cell phones to District employees. Each Employee will be required to sign a Cell Phone Acceptance Report and activity will be monitored by the District Administration. Cell phones will be issued to the following: Superintendent, Personnel Director, (7) Building Administrators, (4) Maintenance Employees (3) Computer Technicians, (2) Truancy Officers, (1) Transportation Director, (1) Custodian Director, (1) Athletic Director, (1) Band Director (3) Co-Op Employees and (2) extras. Motion carried unanimously.

Increase in the Cost of Adult Per Plate Meals - Motion made by David Lawson, seconded by Sonja Washington to increase the cost of adult per plate meals from $2.70 to $3.00. Motion carried unanimously.

11 Month Contracts 207 Days in Length - No action taken

Purchase Pickup For Vocational Agriculture Department - Motion made by Steve Johnson, seconded by David Lawson to authorize Rockney Terry to negotiate for the lowest bid price beginning with Keith Glover Ford and if unavailable, negotiate with other dealers up to a cost of no more than $32,000.00. Motion carried unanimously.           

Personnel Matters - Board President, Lowanda Sias announced at 7:10 p.m. that the board would go into closed session under Texas Government Code 551.146. The board reconvened into open session at 8:09 pm.

Bid Proposal Lawn Care and Maintenance - Motion made by Roger Nutt, seconded by Tania Baker to approve a bid contingent on the District�s attorney developing a contract that is acceptable for both Marlin ISD and Stein Lawn and Landscape for one year. Motion carried unanimously.    

Superintendent�s Appraisal, Goals, Directives, Contract, Compensation, etc.- No action taken

Employment of Personnel for 2010-2011 - Motion made by Roger Nutt, seconded by David Lawson to employ the following personnel for the 2010-2011 school year:

                                    Malinda Allen               Math/Marlin High School

                                    David Rosas                 Art/Marlin High School

                                    William Jackson            Certified Administrator (11 Months)

                                    James Hejl                    Certified Administrator (12 Months)

                                    Rhonda Milton              Dual-Assignment Probationary (11 Months)

                                    Motion carried unanimously.

Resignations - None

Adjournment - Board President, Lowanda Sias adjourned the meeting at 8:17 p.m.

                                    ___________________________

                                    Board President, Lowanda Sias

                                                                                     ________________________

                                                                                    Board Secretary, Sonja Washington