Marlin ISD

ACTION REPORT

December 18, 2001

Special Called Board Meeting For A Public Hearing Regarding Redistricting of School Board

• The meeting was called to order by Vice President, Lowanda Washington at 6:30 PM
• Board trustees present - Lowanda Washington, Rose Morin, Carman Dingrando, Roger Nutt, Byrleen Terry and Danny Vickers.

PUBLIC COMMENTS:

• Bishop Williams, a community citizen, commented that in 1991 he spoke on wanting a seven (7) single member district instead of the five (5) single member district and two (2) at-large plan that the Board approved. He stated he has come back again to ask for a seven (7) single member district. By having a seven single member district there would be more equal representation. Professor Guinn stated that a majority of the districts use the 5/2 arrangement. If the Board should decide to change to a seven single member district, it would create reconfiguration of all boundaries. He further stated that if the Board approves the 5/2 plan and later chooses to change, you can do so but you would have to go through the process again.
• There were no more public comments and Vice President Lowanda Washington adjourned the meeting at 6:50 PM

Special Called Meeting

Public Hearing on the District's Academic Excellence Indicator System Report

• Public hearing was called to order by Vice President Lowanda Washington at 6:50 PM.
• Trustees present - Lowanda Washington, Rose Morin, Carman Dingrando, Roger Nutt, Byrleen Terry and Danny Vickers

1. District AEIS Report - Superintendent, Dr. Letha Hopkins stated it is required to have a public hearing on the Academic Excellence Indicator System Report (AEIS). Each principal will give a report on their campus.
2. High School AEIS Report - High School Principal, Gabriel Cary presented each Board member a copy of the AEIS report and briefly reviewed its contents. He listed some set goals to improve the campus academically. Questions were asked by the Board members.
3. Middle School AEIS Report - Middle School Principal Jo Ann Garrison presented each Board member a copy of the AEIS report for the middle school and briefly went over its contents. Questions were asked by the Board members. Superintendent Hopkins commended Mrs. Garrison.
4. Elementary School AEIS Report - Elementary School Principal, Kelley Berry presented each Board member a copy of the AEIS report and went over its contents. Being a Low Performing Campus, they are working with ESC, Region 12 - the mentor program is working well. Their goal is to raise scores to be an acceptable campus. Questions were asked by the Board.
5. Public Comments - None
6. Adjourned - Vice President Washington adjourned the meeting at 7:10 PM.

Regularly Scheduled Board Meeting

• The meeting was called to order by Vice President, Lowanda Washington at 7:10 PM
• Invocation was given by Roger Nutt
• Pledge of Allegiance was led by Elementary students.
• Elementary students sang a medley of Christmas carols
• Roll call - Trustees present were - Lowanda Washington, Rose Morin, Carman Dingrando, Rogeer Nutt, Byrleen Terry and Danny Vickers.

AGENDA ITEMS:

1. Discussion Item - Parents Organization Committee: Anthony Brooks, a representative of the Parents Organization Committee, spoke to the Board. He listed concerns and issues the committee has regarding the school district.
2. Bill (s) from City Auto Parts - Motion by Mrs. Byrleen Terry, seconded by Mr. Roger Nutt, to approve the bills from City Auto Parts. Voting for: Mrs. Byrleen Terry, Mr. Roger Nutt, Mrs. Rose Morin, Ms. Lowanda Washington and Mr. Danny Vickers. Mr. Carman Dingrando abstained from voting. The motion passed.
3. Bill (s) from Bluebonnet Motors - Motion by Mrs. Rose Morin, seconded by Mrs. Byrleen Terry, to approve the bills from Bluebonnet Motors. Voting for: Mrs. Rose Morin, Mrs. Byrleen Terry, Ms. Lowanda Washington, Mr. Roger Nutt and Mr. Danny Vickers. Mr. Carman Dingrando abstained from voting. The motion passed.
4. Consent Agenda - Motion by Mr. Roger Nutt, seconded by Mrs. Byrleen Terry, to approve the consent agenda as presented. The motion carried unanimously. Consent agenda items: agenda, minutes of the November 20 (6:00 PM) and November 20 (7 PM), 2001 meeting/instructional session and other bills.
5. Budget Amendment (s) - Motion by Mr. Danny Vickers, seconded by Mr. Carman Dingrando, to approve the budget amendments as presented. The motion carried unanimously.
6. Resolution - Redistrict Boundaries & 3 Changes in Polling Places - Motion by Mrs. Byrleen Terry, seconded by Mrs. Rose Morin, to approve the Rresolution on the redistricting boundaries and Districts B, C and D polling place changes. The motion carried unanimously.
7. Audit Report for 2000-2001 - Frank Steele with Hudson Anderson & Associates, briefly went over the audit report with the Board. Questions were asked by the Board members. Superintendent Hopkins commended the principals for staying within their budget and Kim Margoitta, Business Manager, for keeping them there. Motion by Mr. Danny Vickers, seconded by Mr. Carman Dingrando, to approve the 2000-2001 audit report as presented. The motion carried unanimously.
8. Stipends to Cover Tech Director Duties - Motion by Mrs. Rose Morin, seconded by Mr. Roger Nutt, to approve stipends of $3,000 for Mr. Terry and $750 for Mrs. Haak for assuming duties of the Technology Director for the remainder of the 2001-2002 school year. Voting for: Mrs. Rose Morin, Mr. Roger Nutt, Ms. Lowanda Washington, Mr. Carman Dingrando and Mr. Danny Vickers. Mrs. Byrleen Terry abstained from voting. The motion passed.
9. Submit District's Newand/or Changes in Local Policies - Motion by Mr. Roger Nutt, seconded by Mrs. Byrleen Terry, to authorize superintendent to submit district's response regarding new and/or changes in Local Policies. The motion carried unanimously.
10. Bid (s) for Surplus Items - Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to accept bid of $50.00 from G. R. Branter for one cabinet/bookshelf and bid of $20.00 from G.R.Brantner for three (3) cabinets. The motion carried unanimously.
11. Update 67 - Motion by Mr. Danny Vickers, seconded by Mrs. Rose Morin, that the Board add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service and according to the INSTRUCTION sheet for TASB Localized Policy Manual Update 67 with the following changes:

• BDAA - Vice President assumes duties of President and title
• BDAF - Recommend to delete
• CE - Change to reflect new fiscal year
• CNB - Do not want policy
• FFAC - Do not add the two additional acceptions

The motion carried unanimously.

12. Change to Bus Routes - Motion by Mrs. Byrleen Terry, seconded by Mr. Danny Vickers, to approve the proposed bus route changes as presented. The motion carried unanimously. Combining routes #2 and #45. New route will be route #2

13. Tax Resale Deed #32,295-T - Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to table this item until the January Board meeting. Voting for: Mr. Danny Vickers, Mr. Roger Nutt, Ms. Lowanda Washington, Mrs. Byrleen Terry and Mr. Carman Dingrando. Nrs. Rose Morin abstained from voting. The motion passed.

14. Staff Report - Ed. Aide Exemption Program - Mr. Chuck Kautzer, Personnel Director, went over the changes in the Expanded Eligibility for the Educational Aide Exemption Program. The program has been in effect for three years. Information on the program is being posted in the teacher's lounge and will be put on the district's web site. Mr. Kautzer said he will also meet with the aides. At present we have two in the district that are in the program. Questions were asked by the Board members.

15. Staff Report - MISD Properties - Superintendent Hopkins updated the Board on the leased properties regarding current rent and meeting terms of contract and the Public Library property. She also noted facilities that are not leased.

16. Staff Report - Accreditation Visit - Superintendent Hopkins briefed the Board on the Accreditation Visit. She stated that monthly updates will be provided. Questions were asked by the Board members.

17. Staff Report - Electricity Deregulation - Kim Margoitta, Business Manager, gave an update to the Board on the electricity deregualtion. She stated that the district went through the steps of the competive procurement process for securing electric utility serives and did not receive any bids. She said she called TEA and they said, in a letter to Mrs. Kim Margoitaa, if a district goes through this process and receives no bids, they must re-advertise.

Results of Closed Session:

• Personnel Employment - Motion by Mr. Danny Vickers, seconded by Mr. Roger Nutt, to employ the following for the 2001-2002 school year: Christie Smitherman-second grade; Shalimar Ayub-LLSP Intern-Sp. Ed. The motion carried unanimously.
• Personnel Resignations - Motion by Mr. Roger Nutt, seconded by Mrs. Rose Morin, to accept resignations from James Smetak and Sharon Clemmons. The motion carried unanimously.
• Board Comments: Roger Nutt - Appreciated Lowanda for stepping in and taking over. Happy Holidays! Danny Vickers - Dittoed Mr. Nutt's comments. Proud to see the principals and assistant principals at the mmetings. Happy Holidas to all!! Carman Dingrando - Enjoyed the students coming and caroling. Happy Holidays! Rose Morin - Thanked the adminstration and Kim. Happy Holidays! Byrleen Terry - Good reports from all. Merry Christmas! Lowanda Washington - Thanked the staff for all their hard work. Happy Holidays!

Meeting was adjourned by Vice President Washington at 8:50 PM.

Marlin ISD
Created August 26, 1997 -- last revision January 2002
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