Business and Finance
Business & Finance Office
The Office of the Chief Operating Officer (COO) manages and oversees the operation of the Business & Financial Services Department which includes payroll, purchasing, tax office, and risk management. Here are the additional ways the Office of the COO supports Marlin ISD and its community:
Accounts Payable
Accounts Receivable
Purchasing Services
External Contracted Services
Federal & State Programs
Risk Management
Financial Services
Payroll and Paycheck Inquiries
Employment and Pay Verification
TRS Submissions, Reporting and Forms
Bond Program
Purchasing Services
MISD Purchasing Process
The Marlin Independent School Districts Purchasing Department’s main focus is to facilitate the acquisition of the goods and services in accordance with the state and federal laws to meet the educational needs of our students. The focus of the district's purchasing process is to educate staff members primarily responsible at the campus and department levels.
The following guidelines are established based on State of Texas statutes, and Marlin ISD Board Policies CH (Legal) and CH (Local), and these requirements are to assist District personnel in making a purchase using District managed funds. Please note, if federal funds are to be utilized, the end user must follow the State and Federal Grants Manual guidelines.
LEGAL REQUIREMENTS
A.STATE POLICY/PURCHASING
All school district contracts, except contracts for the purchase of produce or vehicle fuel, valued at $50,000 or more in the aggregate for each 12-month period shall be made by the method, of the following methods, that provides the best value for the district: Texas Education Code Chapter 44.031 (1)Competitive bidding
(2)Competitive sealed proposals;
(3)A request for proposal, for services other than construction services;
(4)An interlocal contract;
(5)A design/build contract;
(6)A contract to construct, rehabilitate, alter, or repair facilities that involves using a construction manager;
(7)A job order contract for the minor construction, repair, rehabilitation, or alteration of a facility;
(8)The reverse auction procedure as defined by Section 2155.062(d), Government Code; or (9)The formation of a political subdivision corporation under Section 304.001, Local Government Code.
BUDGET SECRETARY/CLERK PURCHASING PROCEDURES
A.ACCOUNT NUMBERS Section 44.007 of the Texas Education Code (Code or TEC) requires that a standard school district fiscal accounting system be adopted by each school district. The system must meet at least the minimum requirements prescribed by the State Board of Education and also be subject to review and comment by the state auditor. Additionally, the accounting system must conform to Generally Accepted Accounting Principles (GAAP). The Texas Education Agency Financial Accountability System Resource Guide can be viewed online at the following link: Finance Accountability System Resource Guide
This guide will provide you with definitions of all account codes and examples of appropriate applications.
Procurement
Marlin ISD procurement services provides exceptional customer service by providing the best value with the use of taxpayer's money for products and services used for the benefit of Marlin ISD students and staff.
To become an awarded MISD vendor, you must first submit the Vendor Request Form found under Vendor Forms and Documents. When a bid opportunity becomes available for your procurement category, it will be listed below. If you choose to participate in the bidding process, your bid/proposal must be selected by an evaluation committee and approved by the MISD Board of Managers.
Vendor Opportunities
Current Bid Opportunities
Stadium New Press Box CSP 2023-28
Marlin ISD will receive Competitive Sealed Proposals for the “Stadium New Press Box CSP 2023-28” until 2:00 p.m. local time on December 14, 2023. Proposals shall be addressed to Stacy Parker, Chief Operating Officer, Marlin ISD 678 Success Drive #B Marlin, Texas 76661
Stadium Site Work & Landscaping Project Phase 1 CSP 2023-27
Marlin ISD will receive Competitive Sealed Proposals for the “Stadium Sitework and Landscaping Phase 1” until 2:30 p.m. local time on December 14, 2023. Proposals shall be addressed to Stacy Parker, Chief Operating Officer, Marlin ISD 678 Success Drive #B Marlin, Texas 76661
Stadium Site Work & Landscaping Project CSP 2023-23
Marlin ISD will receive Competitive Sealed Proposals for the “Stadium Site-work and Landscaping” until 3:00 p.m. local time on November 2nd, 2023. Proposals shall be addressed to Stacy Parker, Chief Operating Officer, Marlin ISD 678 Success Dr #B, Marlin, TX 76661
Design-Build Services (Marlin High School Competition Gym) RFQ #2023-24
Qualification statements will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the RFQ. RFQs will be received until 2:00 p.m. on November 8, 2023.
Design-Build Services (Marlin High School Interior Spaces Renovations & New Entrance) RFQ #2023-25
Qualification statements will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the RFQ. RFQs will be received until 2:00 p.m. on November 8, 2023.
Architectural & Engineering Services Relating to Bond 2022 Projects RFQ #2023-26
Qualification statements will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the RFQ. RFQs will be received until 2:00 p.m. on November 8, 2023.
Closed Bid Opportunities
Maintenance & Transportation Operations Facility (MTOF) CSP #2023-22
The Marlin Independent School District is now accepting sealed proposals for the maintenance and transportation operations facility (MTOF). CSP #2023-22 sealed proposals will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP. CSP’s will be received until 2:00 p.m. on July 27, 2023.
Maintenance Job Order Contract Vendor Pool CSP 2023-21 (Part 1)
Maintenance Job Order Contract Vendor Pool CSP 2023-21 (Part 2)
Vendor Form Attachments (to include with other submissions in the CSP)
The Marlin Independent School District is now accepting sealed proposals for maintenance job order contract vendors. CSP 2023-21 sealed proposals will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP. CSP’s will be received until 2:00 p.m. on July 18, 2023.
Stadium Concession Stand & Field House Renovation CSP 2023-21
The Marlin Independent School District is now accepting sealed proposals for stadium concession stand & field house renovation. CSP 2023-21 sealed proposals will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP. CSP’s will be received until 4:00 p.m. on June 13, 2023.
Existing Structures Demolition CSP #2023-19
The Marlin Independent School District is now accepting sealed proposals for existing structures demolition project for existing stadium and new Maintenance & Transportation Operations Facility. CSP #2023-19 sealed proposals will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP. CSP’s will be received until 2:00 p.m. on May 26, 2023
Stadium Electrical Improvements CSP #2023-20
The Marlin Independent School District is now accepting sealed proposals for Stadium Electrical Improvements. CSP #2023-20 will be received by the
Marlin Independent School District in the Purchasing Department, currently located at Marlin
Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP.
CSP’s will be received until 2:00 p.m. on May 10, 2023.
Existing Structures Demolition CSP #2023-19
The Marlin Independent School District is now accepting sealed proposals for existing structures demolition project for existing stadium and new Maintenance & Transportation Operations Facility. CSP #2023-19 sealed proposals will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP. CSP’s will be received until 2:00 p.m. on May 5, 2023
Technical Assistance for College and Career Pathway Development RFQ #2023-20
The Marlin Independent School District is now accepting qualifications for technical assistance for college and career pathway development. RFQ #2023-20 will be received by Marlin Independent School District (ISD) in the Purchasing Department, currently located at Marlin ISD Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the attached specifications of the RFQ. RFQ's will be received until 2:00 p.m. on May 5, 2023
Existing Structures Demolition CSP #2023-19
The Marlin Independent School District is now accepting sealed proposals for existing structures demolition project for existing stadium and new Maintenance & Transportation Operations Facility. CSP #2023-19 sealed proposals will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP. CSP’s will be received until 2:00 p.m. on April 13, 2023
Stadium Track Improvements and New Synthetic Turf Field CSP #2023-18
The Marlin Independent School District is now accepting sealed proposals for stadium track improvements and new synthetic turf field project for existing stadium and new Maintenance & Transportation Operations Facility. CSP #2023-18- sealed proposals will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP. CSP’s will be received until 2:00 p.m. on April 13, 2023.
Site Clearing & Soil Stabilization
The Marlin Independent School District is now accepting sealed proposals for site clearing & soil stabilization project for existing stadium & new Maintenance/Transportation Operations Facility. CSP #2023-17 sealed proposals will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the CSP. CSP’s will be received until 4:00 p.m. on March 17, 2023.
Engineer Services
Marlin Independent School District will be soliciting qualification statements for engineer services related to Bond 2022 Projects and Maintenance and Transportation Operations Facility. RFQ #2023-16 Qualification statements will be received by the Marlin Independent School District in the Purchasing Department, currently located at Marlin Independent School District (ISD) Central Office, 678 Success Drive #B Marlin, Texas 76661, in accordance with the RFQ . RFQs will be received until 2:00 p.m. on February 16, 2023.
Legion Field
Marlin Independent School District will be soliciting Statements of Qualifications from qualified Design-Build Firms/Teams interested in providing professional design and construction services for the bond projects at Legion Field. Project Site: TX-7, Marlin, TX 76661. RFQs will be received until 2:00 p.m. on December 8, 2022.
Design-Build Services (Legion Field) RFQ #2022-14
Maintenance & Transportation Operations Facility
Marlin Independent School District will be soliciting Statements of Qualifications from qualified energy services companies, Design-Build Firms or Teams interested in providing professional design and construction services for the district's new maintenance and transportation operations facility. Project Site: 209 Green St Marlin, Texas 76661. RFQs will be received until 2:00 p.m. on December 8, 2022.
Design-Build Services (Maintenance & Transportation Operations Facility) RFQ #2022-15
Underwriting Syndicate
Marlin Independent School District will be soliciting Statements of Qualifications from qualified underwriters interested in providing services for the contemplated negotiated sale of Unlimited Tax Schoolhouse Bonds, Series 2023. You can locate the official scope of work on the district website under Business & Finance and Procurement. Electronic responses, with a 10-page limit not including a cover or introductory letter, should be emailed to Dr. Darryl Henson at dhenson@marlinisd.org. Please provide only the requested information via email only by Friday, December 9, 2:00 p.m. CT (hardcopy responses will not be accepted).
Unlimited Tax School Bonds, Series 2023 RFQ
Design Build and Pre-bond Planning Related to Possible Bond Projects RFP #2022-13
Marlin Independent School District will be soliciting Statements of Qualifications from qualified Design-Build Firms/Team interested in providing professional design and construction services for the new/ renovated Marlin High School Building.
Design Build RFQ #2022-13
Design Build and Pre-bond Planning Related to Possible Bond Projects RFP #2022-11
Marlin Independent School District is accepting written proposals from qualified firms to provide design-build architectural, engineering, demolition, and construction services for development of a track, turf football field, press box, stadium renovations and fencing to be located at Legion Field located, FM 2958 -- Marlin, Texas 76661. The linked RFP should not be considered a comprehensive list of all building requirements and should only be used as a preliminary description of the project. Please email all bids to Jesse Bustamante at jbustamante@marlinisd.org
Design Build RFP #2022-11
Asbestos Abatement Services RFP #2022-10 [Awarded to North Texas Abatement & Demolition]
Marlin Independent School District is soliciting bids from qualified vendors for the abatement of asbestos - containing material (ACM) of four buildings located at 209 Green Street Marlin, Texas 76661. All responses must be received by 2:00 pm CST on May 16, 2022. Access the link below for further details and information.
Asbestos Abatement Services RFP #2022-10
Design Build Project of the Maintenance and Transportation Facility RFQ 2022-09
The Marlin Independent School District is seeking a company to lead the district in a design build project of the new maintenance and transportation facility. All responses must be received by 5:00 pm CST on April 20, 2022. Access the link below for further details and information.
Maintenance and Transportation Design Build Project Attachment
Construction Manager at Risk RFQ 2021-08
The Marlin Independent School District is seeking a Construction Manager At-Risk to provide pre-construction consultation and construction services on its project for the construction of Marlin High School. All responses must be received by 2:00 pm CST on November 5, 2021.
Construction Manager At-Risk RFQ 2021-08
Debt Management Financial Advisor & Pre-Bond Planning RFQ 2021-09
The Marlin Independent School District is seeking requesting qualifications for a Debt Management Financial Advisor & Pre-Bond Planning services. All responses must be received by 2:00 pm CST on November 5, 2021.
Debt Management Financial Advisor & Pre-Bond Planning RFQ 2021-09
Architectural Services and Pre-Bond Planning Related to Possible Bond Project RFQ 2021-10
The Marlin Independent School District is requesting qualifications for architectural services related to a possible bond. All responses must be received by 2:00 pm CST on November 5, 2021.
Architectural Services RFQ 2021-10
Exhibit A
Construction Manager at Risk RFQ 2021-08
The Marlin Independent School District is seeking a Construction Manager At-Risk to provide pre-construction consultation and construction services on its project for the construction of Marlin High School. All responses must be received by 2:00 pm CST on November 5, 2021.
Construction Manager At-Risk RFQ 2021-08
Debt Management Financial Advisor & Pre-Bond Planning RFQ 2021-09
The Marlin Independent School District is seeking requesting qualifications for a Debt Management Financial Advisor & Pre-Bond Planning services. All responses must be received by 2:00 pm CST on November 5, 2021.
Debt Management Financial Advisor & Pre-Bond Planning RFQ 2021-09
Architectural Services and Pre-Bond Planning Related to Possible Bond Project RFQ 2021-10
The Marlin Independent School District is requesting qualifications for architectural services related to a possible bond. All responses must be received by 2:00 pm CST on November 5, 2021.
Architectural Services RFQ 2021-10
Exhibit A
Legion Field Athletic Facility Repair (No Award) CSP #07152021A
Marlin ISD seeks qualified firms to repair the athletic facility, Legion Field, located at the intersection of TX-7 & FM-295. The linked Competitive Sealed Proposal (CSP) should not be considered a comprehensive list of all requirements and should only be used as a preliminary description of the project. Please email all bids to Lawrence Galloway at lgalloway@marlinisd.org referencing Legion Field Athletic Facility Repair CSP #07152021A in the subject line by 5:00 pm July 29, 2021.
Multi-Purpose Activity Complex [Awarded to Hellas Construction Inc.] RFQ05262021
Marlin ISD seeks qualified firms to design and construct the new Marlin ISD Multi-Purpose Activity Complex. The linked RFQ should not be considered a comprehensive list of all building requirements and should only be used as a preliminary description of the project. Please email all bids to Lawrence Galloway at lgalloway@marlinisd.org referencing Multi-Purpose Activity Complex - RFQ05262021 in the subject line by 2 pm June 7, 2021.
Greenhouse Removal RFP08262020
Marlin ISD is soliciting bids for the proper removal and disposal of a greenhouse that is 84 feet long by 27 feet wide. The greenhouse is adjacent to Marlin High School facing Clark Road. Additionally, the greenhouse also has two gas heaters that will need to be disposed of properly. Please email all bids to Lawrence Galloway at lgalloway@marlinisd.org referencing Greenhouse Removal- RFP 08262020 in the subject line by September 9, 2020.
Legal ServicesRFP08182020
Marlin ISD is soliciting law firms to represent the school district in potential insurance litigation, with RFP to include CV of proposed attorneys; fee schedule of law firm; and a minimum of five letters of reference. Please email all bids to Lawrence Galloway at lgalloway@marlinisd.org referencing Legal Services - RFP 08182020 in the subject line by September 1, 2020.
Construction Services [Not Awarded] RFP08192020
Marlin ISD is soliciting construction services to perform building repairs on district facilities. You can locate the official scope of work on the district website under Business & Finance and Procurement or you can email Lawrence Galloway at lgalloway@marlinisd.org. Email all bids and questions to Lawrence Galloway and reference Construction Services - RFP 08192020 in the subject line by September 1, 2020.
Financial Transparency
Welcome to Marlin Independent School District’s (MISD) Financial Transparency Page. The Business & Finance Department is responsible for the management of the District’s financial resources in a fiscally responsible and transparent manner.
Marlin ISD is committed to financial transparency. We embrace the values of accountability and transparency and view them as important tenets of ethical leadership, as well as legal compliance. We believe an open government is an accountable government. Therefore, our goal is to provide clear, consistent pictures of spending by sharing this information in a user-friendly format that helps taxpayers better understand how their tax dollars are spent.
This page is designed to provide our taxpayers with clear and relevant financial information. This site is continually evolving as new information and reports become available.
Budget Documents
Budget Documents
The annual budget reflects the allocation of revenues and expenditures to support the District’s educational programs and services. Each school district in Texas is required by law to prepare an annual budget for the General Fund, the Debt Service Fund, and the Food Services Fund. The following budget documents include the original budgets adopted by the Board of Trustees, budget summary reports that provides comparison data for the proposed budget to the current budget, budget amendments that are presented to and approved by the Board of Trustees when budget revisions are necessary, and the annual budget books. As part of the District’s efforts to increase the level of transparency and engagement in the budgeting process, we are committed to providing essential financial information and data on the District’s revenues, expenditures, tax rates, cost drives and comparative data with other school districts.
Proposed Budget
2023-2024 Proposed Budget
Adopted Budgets
2023-2024 Adopted Budget
2022-2023 Adopted Budget
2021-2022 Adopted Budget
2020-2021 Adopted Budget
Financial Integrity Rating System of Texas
Financial Integrity Rating System of Texas
The state's school financial accountability rating system, known as the School Financial Integrity Rating System of Texas (FIRST), ensures that Texas public schools are held accountable for the quality of their financial management practices and that they improve those practices. The system is designed to encourage Texas public schools to better manage their financial resources to provide the maximum allocation possible for direct instructional purposes.
FIRST Reports:
2020-2021 FIRST Report
2019-2020 FIRST Report
2018-2019 FIRST Report
2017-2018 FIRST Report
2016-2017 FIRST Report
2015-2016 FIRST Report
Annual Financial Reports
Annual Financial Reports
Each year, charter schools, education service centers, and school districts must have their annual financial and compliance report audited by an independent auditor. The resulting annual financial and compliance report must then be submitted to TEA for review.
Audit Reports:
2021-2022 Financial Audit Report
2020-2021 Financial Audit Report
2019-2020 Financial Audit Report
2018-2019 Financial Audit Report
2017-2018 Financial Audit Report
CONTACT US:
Regular Hours:
Monday through Friday
8 AM to 4:30 PM
Contact Information:
Dr. Stacy Parker Knight
sparker@marlinisd.org
(254) 252-4214 x6022
Patricia Lewis
plewis@marlinisd.org
(254)883-3585
Gabriella Becerra
gbecerra@marlinisd.org
(254) 252-4214
Federal and State Programs
Federal & State Programs
The Department of Federal & State Programs is responsible for grant writing, use of funds, compliance and evaluation for several government programs such as:
Every Student Succeeds Act (ESSA) – Title I, II, III, and IV;
Compensatory Education – funding for At Risk students; and
SHARS – Student Health and Related Services (program to receive Medicaid funding)
The department works with other departments, principals, and staff to ensure that grant funds are spent responsibly fiscally, programmatically, and equitably. In addition, this department works with schools in need of improvement and district/campus improvement planning according to areas directed by the Texas Education Agency (TEA) under State and Federal accountability systems. Corrective action plans are developed in collaboration with other departments/campuses and submitted to TEA as required. The department establishes procedures to regulate grant spending, and ensure documents are available for government audits.
Planning and evaluation are conducted to make sure funds are spent according to the highest need, and are supplemental to the regular budget programs. Programs are evaluated to determine their impact on student achievement and improvement of instructional programs.
2021- 2022 Grant Applications & Required Postings
2020-2023 American Rescue Plan (ARP) Act of 2021, Elementary and Secondary School Emergency Relief (ESSER)
2021-2022 ESSA Consolidated Federal Grant
2020-2022 Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act of 2021, Elementary and Secondary School Emergency Relief (ESSER II) Fund